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1988-04-05
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22KB
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575 lines
********************************************************************
* *
* MULTI MERGE *
* A MAIL MERGE UTILITY *
* *
* VERSION 1.0 COPYRIGHT 1987 (c) *
* *
* SINGLE USER LICENSE *
* DUAL DISK SYSTEM *
* *
* *
* *
**************************************************************
IBM PC & XT ARE LICENSED TRADEMARKS OF THE INTERNATIONAL
BUSINESS MACHINE COMPANY.
MULTIMATE AND DBASE III ARE LICENSED TRADEMARKS OF THE
ASHTON-TATE CO. USED FOR REFERENCE ONLY. !!!
AUTHOR CLAIMS NO BUSINESS RELATIONSHIP WITH
THESE COMPANIES !
WELCOME TO MULTI MERGE !!!!
MULTI MERGE IS A DATABASE PROGRAM THAT ALLOWS YOU, THE USER,
TO DYNAMICALLY ADD, EDIT, DELETE, SORT, AND PRINT YOUR
CUSTOMER OR CLIENT INFORMATION FOR SUBSEQUENT MERGING INTO
YOUR WORD PROCESSOR'S MERGE DOCUMENTS.
IT ALLOWS THE YOU TO SORT YOUR DATA BY NAME, COMPANY, ZIP OR
BY 2 KEY FIELDS THAT YOU CAN TAILOR TO YOUR OWN APPLICATION.
YOU CAN STORE UP TO 750 COMPLETE, DETAILED CLIENT RECORDS.
IT IS NOT MEANT TO REPLACE YOUR WORD PROCESSOR BUT ENHANCE IT !
YOU MANIPULATE YOUR CLIENT DATA WITH MULTI MERGE, CREATE YOUR
MERGE LIST AND THEN USE YOUR WORD PROCESSOR TO MERGE THE LIST
WITH THE WORD PROCESSOR'S MERGE DOCUMENT !
MULTI MERGE REDUCES THE EFFORT NEEDED TO KEEP YOUR CLIENT DATA
CORRECT AND UP TO DATE.
IT IS ENTIRELY MENU DRIVEN. YOU DO NOT HAVE TO LEARN
A NEW COMMAND STRUCTURE OR PROGRAMMING LANGUAGE TO USE IT.
IT WAS DESIGNED FOR QUICK AND EASY DATA ENTRY. THE ONLY
SKILL YOU NEED IS GOOD KEY STROKING !
THIS PROGRAM PRESUMES THAT THE USER (YOU) HAVE A WORKING
KNOWLEDGE OF YOUR WORD PROCESSOR'S MERGE FUNCTIONS
AND OF THE DOS OPERATING SYSTEM.
SYSTEM REQUIREMENTS:
A WORD PROCESSING SOFTWARE PACKAGE CAPABLE OF
MERGING A ASCII LIST FILE WITH A MERGE DOCUMENT.
IBM PC OR XT OR ANY MACHINE WITH 100% PC-DOS COMPATIBILITY
640K R.A.M. MEMORY IS STRONGLY SUGGESTED (512K MIN.)
TWO 360K FLOPPY DISC DRIVES
AN 80 COLUMN EPSON TYPE PRINTER
COLOR OR MONOCHROME MONITOR
(A TYPICAL BUSINESS-TYPE SET UP)
COMPATIBILITY:
THE ACTUAL DATABASE FILE IS DBASE III + COMPATIBLE.
IF YOUR WORD PROCESSOR CAN MERGE A DBASE III DATABASE
DIRECTLY, THERE IS NO NEED TO CREATE A MERGE LIST.
JUST MERGE THE MERGE.DBF FILE DIRECTLY INTO THE
WORD PROCESSOR.
(NOTE: WARNING ! DO NOT USE DBASE TO CHANGE THE NAME OR
STRUCTURE OF THIS FILE !! THIS WILL LEAD TO UNRECOVERABLE
RUN TIME ERRORS AND POSSIBLE DATA LOSS !!). YOU CAN USE
THE DATA FILE WITH DBASE FOR IMPORT INTO YOUR WORD PRO-
CESSOR AND DBASE CUSTOM REPORT GENERATION ONLY.
IF YOU CAN NOT DIRECTLY MERGE A DBASE III FILE THEN YOU
MUST CREATE A SPECIAL MERGE LIST TO ALLOW IMPORT.
THIS PROGRAM CAN CREATE TWO TYPES OF MERGE LISTS.
THE CHOICES ARE DELIMITED ( MULTIMATE SUPPORTS THIS FORMAT)
OR SDF ( A FORMAT SUPPORTED BY MOST WORD PROCESSING PACKAGES)
BOTH FORMATS CREATE A MERGE.TXT FILE THAT IS AN ASCII TYPE FILE.
THIS WILL BE THE FILE THAT YOU WILL THEN CALL UP & MERGE.
NOTE: YOUR ACTUAL DATA WILL ALWAYS RESIDE IN THE CLIENT.DBF FILE.
YOUR MERGE LIST CAN BE CONSIDERED A COPY OF THIS DATABASE THAT
HAS BEEN SPECIALLY FORMATTED TO ALLOW IMPORT INTO YOUR WORD
PROCESSOR. YOU DO NOT MANIPULATE DATA IN A MERGE LIST. IF YOU
RE-SORT YOUR DATABASE, YOU WILL HAVE TO CREATE A NEW MERGE LIST !
ONCE AGAIN, PLEASE CONSULT YOUR WORD PROCESSOR'S MANUAL TO
DETERMINE WHICH TYPE OF IMPORT FORMAT TO CHOOSE.
TESTING IS PRESENTLY UNDERWAY TO DETERMINE COMPATIBILITY WITH
OTHER POPULAR WORD PROCESSING PACKAGES. REGISTERED USERS
MAY BE KEPT INFORMED OF THIS TESTING AND OTHER PROGRAM EN-
HANCEMENTS.
A QUICK WORD PROCESSOR COMPATIBILITY TEST:
1) IF IT CAN MERGE DELIMITED, SEQUENTIAL .TXT TYPE FILES, &
USES QUOTATIONS FOR FIELD DELIMITERS &
USES COMMAS FOR FIELD SEPERATORS &
A CARRIAGE RETURN FOR RECORD SEPERATORS,
2) OR IF IT CAN MERGE A SYSTEM DATA FORMAT, .TXT TYPE FILE,
3) OR IF IT CAN DIRECTLY MERGE A DBASE III FILE, THEN....
YOU SHOULD BE ABLE TO MERGE THE LIST WITH YOUR WORD PROCESSOR.
DUE TO THE LARGE VARIETY OF WORD PROCESSORS AVAILABLE, THE AUTHOR
CAN NOT GUARANTEE IT WILL WORK WITH ALL OF THEM.
USERS MAY HAVE TO RENAME THE MERGE.TXT FILE FOR SPECIFIC SOFTWARE.
PLEASE CHECK YOUR WORD PROCESSORS MANUAL FOR MORE INFORMATION.
***************************************************************
SHOWN BELOW IS THE TYPES OF DATA YOU CAN INPUT
STRUCTURE OF THE DATABASE FILE, MERGE.DBF:
INPUT INPUT
FIELD NAME FIELD SIZE DBASE FIELD NAME
FIRST NAME 10 FNAME
LAST NAME 15 LNAME
COMPANY NAME 25 COMP
KEY FIELD 1 6 (NUMERIC ONLY) KEY1
KEY FIELD 2 10 KEY2
ADDRESS 20 ADDR
CITY 20 CITY
STATE 2 STATE
ZIP 10 (FOR 9 DIGIT ZIP) ZIP
PHONE 12 PHONE
USER DEFINED FIELD (UDF) 20 UDF
***********************************************************
SET UP:
THIS PROGRAM IS A DUAL DISK SYSTEM: THE MULTI MERGE PROGRAM DISK
WILL RESIDE IN DRIVE A: AND YOUR DATA DISK WILL RESIDE IN DRIVE
B:. FIRST, YOU WILL NEED TO PREPARE YOUR TWO DISKS BEFORE EXE-
CUTING THE PROGRAM. ACCORDING TO THE FOLLOWING INSTRUCTIONS:
1) FORMAT TWO FLOPPY DISKS (DUAL SIDED METHOD)
2) PUT THE MASTER PROGRAM DISK IN DRIVE A: YOU WILL
BE COPYING FILES FROM THIS DISK TO DRIVE B:
3) COPY THE FILE MERGE.DBF TO ONE OF THESE FORMATTED DISKS.
(USE THE DOS COPY COMMAND). THIS IS YOUR DATABASE DISK !
ALSO, THIS IS WHERE YOUR MERGE LIST WILL RESIDE AFTER YOU
CREATE IT.
4) COPY THE PROGRAM FILE (MERGE.EXE) TO THE OTHER DISK FOR YOUR
WORKING PROGRAM COPY. THIS IS YOUR PROGRAM DISK !
5) COPY YOUR MERGE DOCUMENT (.DOC TYPE FILE) TO THE DATA DISK
ALSO. IMPORTANT !!! THIS PROGRAM NEEDS PLENTY OF DISK SPACE
IN ORDER TO DO ITS SORTING, HENCE THE 750 RECORD MAXIMUM !
KEEP THE NUMBER OF .DOC TYPE FILES ON THE DATA DISK IN DRIVE
B: TO A BARE MINIMUM. YOU CREATE THE .DOC MERGE DOCUMENTS
WITH YOUR WORD PROCESSOR.
6) DON'T FORGET TO LABEL YOUR DISKS. REMEMBER, ONE DISK CONTAINS
THE ACTUAL PROGRAM. THE OTHER DISK CONTAINS THE DATABASE, YOUR
MERGE LIST AND YOUR OWN MERGE DOCUMENTS.
7) STORE YOUR ORIGINAL MASTER PROGRAM DISK IN A SAFE PLACE. YOU MAY
NEED IT TO MAKE A NEW WORKING COPY IF YOUR DISK FAILS.
8) IF ALL YOU DO IS PREPARE MERGE DOCUMENTS AND LISTS, THEN
YOU WON'T HAVE TO REMOVE YOUR DATA DISK AT ALL WHEN YOU
EXIT MULTI MERGE AND LOAD YOUR WORD PROCESSOR ! PRO-
VIDED THAT YOU HAVE YOUR PREPARED MERGE LIST (MERGE.TXT)
AND MERGE DOCUMENT FILES PRESENT ON THE DATABASE DISK.
TO EXECUTE:
1) PUT THE PROGRAM DISK IN DRIVE A: (MAKE SURE A: IS THE
CURRENT DRIVE !!).
2) PUT THE DATABASE DISK YOU PREPARED AS ABOVE IN DRIVE B:
3) TYPE 'MERGE' AT THE A> PROMPT AND PRESS THE ENTER KEY.
THE PROGRAM WILL TAKE ABOUT 20 SECONDS TO LOAD.
4) IMPORTANT ! MAKE SURE YOU HAVE THE DATA DISK LOADED IN B:
BEFORE YOU EXECUTE ! WHEN THE PROGRAM LOADS, IT CHECKS
THE B: DRIVE FOR FILE 'MERGE.DBF' ! IF IT CAN NOT FIND
THE FILE, IT WILL NOT EXECUTE !
5) DO NOT REMOVE EITHER THE PROGRAM OR DATA DISK WHILE YOUR
ARE IN MULTI MERGE. THIS PROGRAM CONTINOUSLY READS AND
WRITES TO BOTH DISKS DURING EXECUTITON ! IF YOU REMOVE
EITHER DISK BEFORE YOU HAVE EXITED THE PROGRAM FROM THE
MAIN MENU, UNRECOVERABLE RUN-TIME AND DATA ERRORS WILL
RESULT. ALWAYS EXIT TO THE DOS PROMPT BEFORE REMOVING DISKS!
**************************************************************
THE MAIN MENU:
YOU WILL THEN SEE THE MAIN MENU OF MAIL MERGE. ALL YOUR TASKS
WILL BEGIN AND RETURN AT THIS MENU!
AS YOU SEE, ALL YOUR CHOICES ARE LAID OUT FOR YOU!! ALL YOU
HAVE TO DO IS TYPE IN YOUR CHOICE OF FUNCTION AND PRESS ENTER.
WHEN YOU WANT TO LEAVE MULTI MERGE, JUST TYPE '0' AND YOU WILL
RETURN TO THE DOS PROMPT!
***************************************************************
CHOICE 1 THE 'ADD A CLIENT' FUNCTION
OBVIOUSLY, BEFORE YOU CAN MAIL MERGE YOUR DATABASE, YOU MUST
ADD DATA TO IT!
JUST TYPE '1' AND PRESS ENTER FROM THE MAIN MENU AND
YOU'LL BE IN THE ADD FUNCTION.
THIS ADD FUNCTION ALLOWS FULL SCREEN DATA ENTRY.
YOU WILL NOTICE THAT THE CURSOR WILL BE POSITIONED ON THE
FIRST FIELD, FIRST NAME.
ALL FIELDS ARE CLEARLY INDICATED. ALL YOU HAVE TO DO IS START
TYPING IN THE CLIENT DATA AND PRESS ENTER AFTER YOU HAVE TYPED
IN EACH INPUT FIELD.
A FEW RULES THOUGH:
ON THE FIRST AND LAST NAMES, ONLY ALPHABETIC DATA CAN BE ENTERED.
THE FIRST LETTERS OF THE FIRST AND LAST NAME WILL ALWAYS BE
FORCED INTO UPPERCASE!
ONLY NUMERIC DATA CAN BE ENTERED IN THE KEY FIELD 1 !!!
ANY TYPE OF DATA CAN BE ADDED TO KEY FIELD 2.
ALL CURSOR MOVEMENT KEYS EXCEPT PGUP, PGDN FUNCTION
PROPERLY. AVOID HITTING THESE KEYS !
TO MOVE FROM FIELD TO FIELD YOU CAN PRESS THE 'ENTER' KEY
OR THE UP / DOWN CURSOR KEYS. REMEMBER, ONCE YOU'VE HIT
ENTER ON THE LAST FIELD, THAT RECORD WILL BE STORED AND
THE PROGRAM WILL PROMPT YOU ON WHETHER YOU WANT TO ENTER
ANOTHER CLIENT RECORD !
DO NOT TYPE THE UP CURSOR KEY ON THE FIRST FIELD WHEN
ADDING A RECORD ! UNPREDICTABLE RESULTS WILL OCCUR !
THE PROGRAM CHECKS TO MAKE SURE THAT YOU AT LEAST ENTER A
LAST NAME AT THE BARE MINIMUM. YOU DO NOT HAVE TO ENTER
DATA IN THE OTHER FIELDS IF YOU DON'T WANT TO !
IF YOU DO HIT 'ENTER' THROUGH ALL THE FIELDS, INCLUDING THE
LAST NAME FIELD, AND TRY TO STORE THE RECORD, AN ERROR
MESSAGE WILL RETURN. YOU CAN THEN ONLY RETURN TO THE
MAIN MENU AND TRY AGAIN !
RULE OF THUMB: ENTER MOVES YOU FORWARD ONE FIELD, UP CURSOR
MOVES YOU BACK ONE FIELD WHEN ADDING OR EDITING DATA.
REMEMBER, THE KEY FIELDS ARE GREAT FIELDS TO PUT CUSTOMER,
CASE, I.D., ETC. NUMBERS SINCE YOU CAN SORT THE DATABASE
BY THESE KEY FIELDS ! THE UDF FIELD IS FOR 'NICE TO KNOW'
DATA, SUCH AS COMMENTS OR REMARKS.(UDF = USER DEFINED FIELD)
REMEMBER, THE DEFINITION OF A 'KEY' IS A SPECIAL, UNIQUE CODE
OR VALUE THAT CAN BE ATTRIBUTED TO RECORD, IN THIS CASE, A CLIENT.
IF YOU USE THE THE SAME VALUE OR CODE FOR TWO OR MORE RECORDS,
AND THE SORT THE DATABASE BY A KEY FIELD, YOU WILL NOT GET THE
SORT ORDER YOU INTENDED. KEEP THE KEY FIELD UNIQUE FOR EACH RECORD !
AS YOU WILL NOTICE AFTER YOU ENTER EACH RECORD, A PROMPT
WILL APPEAR ASKING YOU IF YOU WANT TO ADD ANOTHER RECORD
IF YOU TYPE A 'Y', IT WILL GIVE YOU A 'FRESH' INPUT
SCREEN. IF YOU TYPE 'N', IT WILL RETURN YOU TO THE MAIN
MENU. THE PROGRAM DOES NOT CHECK FOR DUPLICATE RECORDS !
THE USER IS RESPONSIBLE FOR CHECKING FOR DUPLICATES !
HAVING THE PROGRAM CHECK FOR DUPLICATES WOULD'VE SLOWED DOWN
DATA ENTRY !
***********************************************************
CHOICE 2 EDIT A CLIENT FUNCTION
AFTER YOU ADD A CLIENT RECORD, YOU MAY WANT TO COME BACK
LATER AND EDIT IT.
JUST TYPE '2' AT THE MAIN MENU AND PRESS ENTER TO
ACCESS THE NEXT MENU, THE RETRIEVAL METHOD.
MULTI MERGE ALLOWS YOU TO RETRIEVE THE CLIENT RECORD BY
THREE METHODS - BY FULL NAME OR KEY FIELDS 1 & 2
TYPE IN THE METHOD YOU WANT AND PRESS ENTER.
ANOTHER PROMPT WILL APPEAR ASKING YOU TO TYPE IN THE
RESPECTIVE VALUE FOR THAT METHOD. REMEMBER, YOU CAN NOT
SEARCH BY NAME IF YOUR PICK THE KEY FIELD 1 METHOD OF RE-
TRIEVAL, ETC.
AFTER YOU'VE ENTERED THE VALUE, THE RECORD WILL APPEAR.
REMEMBER, A FULL NAME OR A FULL KEY NUMBER MUST BE EN-
TERED !!! ANYTHING LESS AND THE PROGRAM WILL RETURN AN
ERROR MESSAGE !!! THE FOURTH MENU CHOICE WILL RETURN
YOU BACK TO THE MAIN MENU.
REMEMBER, THE PROGRAM CHECKS FOR EXACT MATCHES !
IF THE CLIENT RECORD CAN NOT BE FOUND, YOU WILL BE PROMPTED
WITH AN ERROR MESSAGE. PRESS ENTER AND YOU WILL RETURN TO
THE MENU.
ONCE YOU'VE RETRIEVED A CLIENT RECORD, THE REST IS EASY.
ALL YOU HAVE TO DO IS USE YOUR CURSOR MOVEMENT KEYS TO THE PLACE
THE CURSOR WHERE YOU WANT TO EDIT AND OVERTYPE !
THIS FUNCTION FOLLOWS MOST OF THE INPUT RULES LISTED IN
THE ADD FUNCTION ABOVE.
YOU CAN EVEN USE THIS FUNCTION AS AN INQUIRY SCREEN
BY CALLING UP THE CLIENT RECORD AND HITTING ENTER
THRU ALL THE INPUT FIELDS AND NOT TYPING IN DATA.
DEPENDING ON YOUR PC, YOU CAN ALSO USE YOUR PRINT SCREEN
KEY TO PRINT OUT A QUICK & DIRTY COPY OF THAT CLIENT RECORD.
***********************************************************
CHOICE 3 DELETE A CLIENT RECORD
AFTER YOU'VE USED THIS DATABASE PROGRAM A WHILE, YOU MAY
WANT TO DELETE OLD CLIENT RECORDS.
AFTER YOU'VE MADE YOUR CHOICE FROM THE MAIN MENU, A PROMPT
WILL APPEAR ASKING YOU FOR THE RECORD NUMBER OF THE CLIENT
YOU WANT TO DELETE. YOU CAN GET THE RECORD NUMBERS FROM
THE DATABASE PRINTOUT, FUNCTION 6).
JUST TYPE '3' AND PRESS ENTER.
A PROMPT WILL APPEAR ASKING YOU FOR THE RECORD NUMBER OF THE
CLIENT YOU WANT DELETED. TYPE IN THE NUMBER AND PRESS ENTER.
THE CLIENT RECORD WILL THEN BE DISPLAYED FOR YOU. THE
PROGRAM WILL THEN PROMPT YOU BY ASKING IF THIS IS THE CORRECT
RECORD YOU WANTED DELETED. YOU THEN HAVE TWO CHOICES :
IF YOU TYPE 'N', YOU WILL PROMPTED TO TYPE IN THE NEXT
NUMBER YOU WANT TO DELETE,( IT WILL NOT DELETE THE PREVIOUS
RECORD !)
IF YOU TYPE 'Y', IT WILL DELETE THE RECORD AND ASK YOU IF
YOU WANT TO DELETE ANOTHER. TYPE 'Y' AGAIN AND THE PROMPT WILL
RETURN ASKING YOU FOR THE NEXT RECORD NUMBER YOU WANT TO DELETE.
ONCE YOU HAVE FINISHED DELETING RECORDS, TYPE 'N' AT PROMPT TO RE-
TURN TO THE MAIN MENU AND THE DATABASE WILL BE STRIPPED OF THOSE
RECORDS MARKED FOR DELETION. IMPORTANT !! THESE RECORDS
CAN NOT BE RETRIEVED AS THEY HAVE NOW BEEN ERASED !
IF YOU DO ACCIDENTLY DELETE A CLIENT RECORD YOU DO WANT,
JUST RE-INPUT THE DATA WITH FUNCTION 1) ADD A CLIENT.
***********************************************************
CHOICE 4 SORT THE CLIENT DATABASE
BEFORE YOU PREPARE THE MERGE LIST FOR IMPORT INTO THE WORD
PROCESSOR, YOU WILL PROBABLY WANT TO SORT IT !
TYPE '4' AND PRESS ENTER FROM THE MAIN MENU.
YOU WILL SEE ANOTHER MENU ASKING YOU WHAT KIND OF SORT ORDER
YOU WANT. YOU CAN SORT ON LAST NAME-FIRST NAME, BY
COMPANY, ZIP OR BY KEY FIELDS 1 OR 2 (REMEMBER, THE KEY FIELDS
CAN BE USED TO CUSTOMIZE MULTI MERGE FOR YOUR NEEDS.)
THE PROGRAM WILL TAKE SEVERAL MOMENTS TO SORT THE DATA-
BASE AND THEN THE MENU WILL RE-APPEAR.
REMEMBER TO SORT YOUR DATABASE BEFORE YOU PREPARE YOUR
MERGE LIST !
THIS FUNCTION PHYSICALLY SORTS THE MERGE.DBF FILE AND
ERASES THE PREVIOUS MERGE.TXT FILE. THIS ENSURES THAT
YOU'RE ALWAYS WORKING WITH THE LATEST VERSION OF THE
MERGE LIST DATA.
***********************************************************
CHOICE 5 PREPARE THE MERGE LIST
BEFORE YOU CAN USE YOUR WORD PROCESSOR TO MERGE YOUR CLIENT
LIST, YOU MUST CHOOSE YOUR MERGE FILE FORMAT AND PREPARE A FRESH
MERGE LIST.
TYPE '5' AND PRESS ENTER AT THE MAIN MENU.
AFTER YOU'VE MADE THIS CHOICE, THE PROGRAM WILL PROMPT
YOU WITH A MENU WHERE YOU CAN CHOOSE YOUR MERGE LIST
FORMAT. TYPE THE NUMBER OF THE FORMAT YOU NEED
AND PRESS ENTER. THE PROGRAM WILL THEN CREATE A
FILE CALLED 'MERGE.TXT'. THIS IS THE FILE YOU WILL
CALL UP ONCE YOU'VE LOADED YOUR WORD PROCESSOR AND CALLED
UP ITS MERGE FUNCTIONS. ALSO, YOU'LL NOTICE THAT YOU'LL
BE BACK AT THE MAIN MENU AGAIN !
REMEMBER TO PREPARE YOUR MERGE LIST BEFORE YOU LEAVE THIS
PROGRAM AND LOAD YOUR WORD PROCESSOR !!!
THIS FUNCTION CREATES A MERGE LIST BASED ON THE SORT ORDER
OF THE MERGE.DBF FILE.
READ YOUR WORD PROCESSOR'S MANUAL TO DETERMINE THE APPRO-
PRIATE FORMAT TYPE.
***********************************************************
CHOICE 6 PRINT LIST OF CLIENTS
AFTER YOU'VE ENTERED ALL THOSE CLIENTS, YOU'LL PROBABLY
WANT A PRINTOUT OF THEM.
THIS IS A VERY SIMPLE PRINT OUT. IT IS MEANT FOR YOU
TO BROWSE AFTER YOU'VE INPUTTED DATA AND WANT TO MAKE
SURE IT WAS ENTERED CORRECTLY. YOU WILL NOTICE THAT THE
FIRST COLUMN OF THE PRINT OUT LISTS THE RECORD NUMBERS.
THESE RECORD NUMBERS ARE THE SEQUENTIAL ORDER OF EACH
CLIENT IN THE DATABASE. THESE ARE THE RECORD NUMBERS YOU
USE TO DELETE WITH IN THE DELETE A CLIENT FUNCTION !
SINCE THE RECORD SIZE IS MORE THAN 132 COLUMNS, YOU WILL
NOTICE THAT THE DATA WRAPS AROUND TO THE NEXT LINE.
IT WOULD BE A GOOD IDEA TO PRINT OUT THE DATABASE JUST
AFTER YOU'VE MADE YOUR DELETIONS AND BEFORE MAKING YOUR
EDITS.
THIS IS A PRINTOUT OF THE MERGE.DBF FILE, NOT MERGE.TXT !
***********************************************************
IF YOU ARE USING MULITMATE, YOU WILL WANT TO FOLLOW THESE
INSTRUCTIONS EXACTLY WHEN SETTING UP YOUR MERGE DOCUMENT !!
SET YOUR UP YOUR MULTIMATE MERGE DOCUMENT UP AS FOLLOWS:
DEFINE (NOTE: DON'T FORGET THE ALT - M KEYSTROKES)
FILE TYPE ?????? (FILE TYPE DEPENDS ON WHAT FORMAT WAS CHOSEN)
FIELD NAME FNAME
FIELD NAME LNAME
FIELD NAME COMP
FIELD NAME KEY1
FIELD NAME KEY2
FIELD NAME ADDR
FIELD NAME CITY
FIELD NAME STATE
FIELD NAME ZIP
FIELD NAME PHONE
FIELD NAME UDF
END DEFINE
IF YOU DO NOT HAVE YOUR MERGE DOCUMENT DEFINE STATEMENTS LISTED
EXACTLY AS ABOVE, YOUR MERGE LIST AND DOCUMENT WILL BE OUT OF
SYNCH WITH EACH OTHER ! THIS IS NOT BECAUSE OF MULTI MERGE !!!
THIS IS BECAUSE WORD PROCESSING MERGE PROGRAMS DO NOT FULLY
RECOGNIZE THE FIELD NAMES OF DATABASE PROGRAMS.
NOTE TO NON-MULTIMATE USERS:
REMEMBER, YOU HAVE TWO TYPES OF MERGE LIST FILE FORMATS:
DELIMITED AND SDF. BETWEEN THESE TWO FORMATS, YOU SHOULD BE
ABLE TO MERGE YOUR LIST WITH JUST ABOUT ANY WORD PROCESSOR
WITH MERGE CAPABILITIES.
OTHER WORD PROCESSING PROGRAMS MAY SET UP THEIR MERGE DOCUMENTS
DIFFERENTLY. REMEMBER THOUGH, TO ALWAYS DEFINE THE ABOVE
FIELDS IN THE EXACT SAME ORDER AS LISTED OR YOUR MERGE DOCUMENT
WILL NOT EXECUTE CORRECTLY. READ YOUR MANUAL !!
ALSO, YOU DO NOT HAVE TO INCORPORATE ALL THE ABOVE FIELDS
IN THE BODY OF YOUR MERGE DOCUMENT IF YOU DO NOT NEED THEM ! YOU JUST
HAVE TO MAKE SURE YOU DEFINE ALL OF THEM FIRST ! YOU CAN EVEN USE
THE SAME FIELD TWICE OR MORE WITHIN THE MERGE DOCUMENT !
YOU MAY BE ABLE TO PRINT OUT MAILING LABELS AND ROLODEX CARDS USING
THIS PROGRAM ! JUST CREATE A SPECIAL MERGE DOCUMENT FOR EACH TYPE
AND WHEN IT COMES TIME TO PRINT FROM WITHIN YOUR WORD PRO-
CESSOR, JUST CHANGE THE NUMBER OF LINES PER PAGE TO 6 - 20,
DEPENDING ON THE HEIGHT OF THE FORM. REMEMBER, YOU MUST USE
TRACTOR FED FORMS AND YOU CAN ONLY PRINT LABELS ONE WIDE.
EXPERIMENT WITH YOUR WORD PROCESSOR. YOU MIGHT BE ABLE TO
CREATE MERGE DOCUMENTS, ROLODEXES, AND LABELS FROM THE SAME
MERGE LIST ! (AUTHOR DOES NOT GUARANTEE THIS, THOUGH)
REMEMBER, THE FILE NAME OF THE MERGE LIST IS MERGE.TXT !
***********************************************************
COPYRIGHT INFORMATION/AUTHORSHIP:
THIS PROGRAM IS NOT COPY PROTECTED SO AS TO ALLOW THE USER
THE RIGHT TO MAKE ONE WORKING COPY OF THE PROGRAM AND STORE
THE ORIGINAL DISK. THIS IS NOT A SITE LICENSE, A LICENSE
TO REPRODUCE THIS PROGRAM FOR PROFIT, OR FOR BULLETIN BOARD
DISTRIBUTION. AUTHOR RETAINS ALL RIGHTS AS HOW THIS WORK IS
TO BE MARKETED AND DISTRIBUTED.
COPYRIGHT 1987 (C)
SUBJECT TO ALL COPYRIGHT LAWS OF UNITED STATES.
***********************************************************
WARRANTY:
THE AUTHOR WARRANTIES THAT THIS IS AN EXECUTABLE, WORKING PRO-
GRAM AT TIME OF RELEASE. FAILURE TO PROPERLY FOLLOW THE
INSTRUCTIONS CAN CAUSE THE PROGRAM TO FAIL OR CORRUPT YOUR
DATA. THE AUTHOR IS NOT RESPONSIBLE FOR PROGRAM / DATA DAMAGE
BECAUSE OF HARDWARE FAILURE, DISK FAILURE, ACTS OF GOD, OR
USER ABUSE ! THIS PROGRAM WILL ONLY WORK ON 100%, TRUE IBM
WORKALIKES.
A CONSISTENT DATA BACKUP PROCEDURE IS YOUR BEST PROTECTION
AGAINST THE ABOVE HAZARDS !!!
ALWAYS BACK UP YOUR DATA DISK ON A REGULAR BASIS !
***********************************************************
ADDENDUM:
THIS PROGRAM HAS BEEN SUCCESSFULLY USED BY THIS PROGRAMMER
AND IS MEANT TO EFFICIENTLY BRIDGE THE GAP IN THE MAIL MERGE
FUNCTIONS IN WORD PROCESSING PACKAGES. IT WAS DESIGNED FOR
THE SMALL TO MEDIUM OR INDEPENDENT BUSINESS IN MIND.
THIS PROGRAMMER IS ALSO AN INDEPENDENT BUSINESS. A
DONATION OF $10 WOULD BE APPRECIATED AND WILL ALSO MAKE
THE DONATEE A REGISTERED USER, SUBJECT TO POSSIBLE FUTURE
UPGRADES. ALSO, I WOULD APPRECIATE ANY COMMENTS YOU MIGHT
HAVE ABOUT MULTI MERGE.
SEND DONATIONS AND COMMENTS TO:
K. J. CUNNINGHAM
6987-L ROSWELL RD. NE
ATLANTA, GA 30328
***********************************************************
POSSIBLE FUTURE ENHANCMENTS:
1) A HARD DISK VERSION (INCREASED RECORD STORAGE)
2) IMPROVED DATA PRINT OUT
3) IMPROVED DOCUMENT AND MAIL LABEL CAPABILITIES
4) MORE MERGE LIST FORMATS FOR DIFFERENT WORD PROCESSORS
5) SELECTIVE SORTS OF CLIENT DATA
THE AMOUNT OF DONATIONS AND COMMENTS WILL DETERMINE IF
FUTURE UPGRADES ARE FEASIBLE.